Queen Mary policies

Academic policies, regulations and procedures 

• Academic Regulations:
  • 2024-25 [PDF 1,558KB] (Summary of Changes [PDF 108KB])
  • 2023-24 [PDF 1,581KB]
  • 2022-23 [PDF 1,189KB] Red Pen [PDF 77KB]
  • 2021-22 [PDF 2,027KB] (Summary of Changes [PDF 153KB])
• Regulations for the Degrees of MPhil and PhD
• Assessment Handbooks:
  • 2024-25 [PDF 769KB] / Summary of Changes [PDF 95KB]
  • 2023-24 [PDF 827KB]
• Academic Integrity and Misconduct
  • Academic Misconduct Policy 2023-24 [PDF 157KB]
  • Academic Integrity and Misconduct Policy 2024-2025 [PDF 177KB]
• Administrative Appeals Policy 2024-2025 [PDF 83KB]
• Academic Appeals Policies:
  • Academic Appeals Policy 2024-2025 [PDF 105KB]
  • Appeal Policy 2023-24 [PDF 144KB]
• Student Discipline Policy 2024-2025 [PDF 213KB]
• Code of Student Discipline [PDF 219KB]
• Code of Practice on Free Speech [PDF 125KB]
• Dealing with Complaints about the Students' Union [PDF 231KB]
• Dignity at Work and Study General Guidance [PDF 465KB]
• Enhancing Support for Students’ Fitness to Study Policy [PDF 223KB]
• Interruption of Study Policy [PDF 78KB]
• Library Regulations [PDF 108KB]
• Peer Observation Policy [PDF 176KB]
• Peer Observation of Teaching Pro-Forma [DOC 37KB]
• Principles of Academic Degree Programme Design [PDF 104KB]
• Professional Capability Committee and Fitness to Practice Regulations 2024-2025 [PDF 239KB]
• Professional Capability and Fitness to Practise Regulations [PDF 197KB]
• Queen Mary Academic Credit Framework [PDF 205KB]
• Refund and Compensation Policy [PDF 118KB]
• Relationships between Staff and Students Policy [PDF 195KB]
• Student Complaints Policy 2024-2025 [PDF 155KB]
• Student Complaints Policy 2023-24 [PDF 160KB]
• Student Learning Engagement Policy [PDF 196KB]
• Student Survey Policy [PDF 173KB]
• Students' Union Code of Practice [PDF 1,475KB]
• Timetable Policy [PDF 127KB]
• Timetabling Policy - Operational Guidelines [PDF 185KB]
• General Terms and Conditions

Admissions Policies 2025-26

• Admissions Policy 2025-26 [PDF 560KB]
• Admissions Policy for Undergraduate Programmes in Medicine and Dentistry 2025-26 [PDF 562KB]
• Admissions Policy for Undergraduate Programmes in Medicine MBBS Malta 2025 [PDF 365KB]
• Admissions Under 18 Policy 2025-26 [PDF 420KB]
• Admissions Appeals and Complaints Policy 2025 [PDF 340KB]
• Admissions Student Immigration Policy 2025 [PDF 851KB]
• Admissions Reference Policy 2025-26 [PDF 845KB]
• Accreditation of Prior Learning policy [PDF 1,004KB]
• English language Policy for courses delivered Onsite at any Queen Mary campus - revised for 2025 entry [PDF 311KB]
• English Language Policy for courses delivered by Distance Learning mode and Short Courses - revised for 2025 entry [PDF 335KB]
• English Language Policy for PGR Associate students enrolling for less than 6months [PDF 314KB]
• Student Transfer Policy 2025-26 [PDF 850KB]
• FMD Incoming Electives Refund Policy [PDF 365KB]
• FMD Criminal Conviction Policy 2025-26 [PDF 359KB]
• Degree Apprenticeship Admissions Policy [PDF 333KB]
• General Terms and Conditions 2025-2026 [PDF 229KB]

Admissions Policies 2024-25

• Admissions Policy 2024_25 [DOC 393KB]
• Admissions Policy on Student Immigration 2024_25 [PDF 222KB]
• Admissions Policy_MBBS Malta 2024_25 [PDF 368KB]
• Degree Apprenticeship Admissions Policy 2024_25 [PDF 190KB]
• Admissions Policy for Undergraduate Programmes in Medicine and Dentistry 2024_2025 entry [PDF 400KB]
• Admissions Appeals and Complaints Policy 2024_25 [PDF 189KB]
• Admissions Under 18 Policy 2024-25 [PDF 187KB]
• Student Transfer Policy 2024-25 [PDF 293KB]
• Admissions Reference Policy 2024_25 [PDF 248KB]General Terms and Conditions 2024_25 [PDF 262KB]
• General Terms and Conditions 2024_25 [PDF 262KB]
• English language Policy for courses delivered Onsite at any Queen Mary campus [PDF 564KB]
• English Language Policy for courses delivered by Distance Learning mode and Short Courses [PDF 498KB]
• English Language Policy for PGR Associate students enrolling for less than 6 months 24_25 [PDF 167KB]
• Accreditation of Prior Learning Policy 2024_25 [PDF 296KB]

Admissions Policies 2023-24

• Admissions Policy 2023-24 [PDF 569KB]
• Admissions Policy on Student Immigration 2023-24 [PDF 427KB]
• MBBS Malta Admissions Policy 2023-24 [PDF 747KB]
• Degree Apprenticeship Admissions Policy 2023-24 [PDF 302KB]
• Admissions Policy for Undergraduate Medicine and Dentistry Programmes 2023 [PDF 682KB]
• English Language Policy for courses delivered by Distance Learning mode and Short Courses [PDF 498KB]
• English language Policy for courses delivered Onsite at any Queen Mary campus [PDF 564KB]
• Admissions Appeals and Complaints Policy 2023_24 [PDF 323KB]
• Admissions Under 18 Policy 2023_24 [PDF 302KB]
• Student Transfer Policy 2023_24 [PDF 316KB]
• Admissions Reference Policy [PDF 650KB]
• Accreditation of Prior Learning Policy 2023_24 [PDF 812KB]
• General Terms and Conditions 2023-24 [PDF 477KB]
• English Language Policy for PGR Associate students enrolling for less than 6 months [PDF 314KB]

Research, including research students

• Citation Policy [PDF 28KB]
• Code of Practice for Research Degree Programmes [PDF 304KB]
• Editorial Assistance Policy [PDF 12KB] 
• Intellectual Property Policy [PDF 39KB]
• QMUL and Barts Health NHS Trust Joint Research Management Policies
• Spinout Good Practice Statement [PDF 91KB]

Human Resources

• Human Resources Policies and Procedures
• Relationships between Staff and Students Policy [PDF 195KB]
• Dignity at Work and Study General Guidance [PDF 465KB]

Wellbeing

• Advice and Counselling Service policies and procedures
• Alcohol and drugs resources and support
• Safeguarding 
• Safeguarding Policy [PDF 629KB]
• Suicide Safer University strategy [PDF 214KB]

Bursaries, grants and scholarships

• Bursaries, grants and scholarships policies

Information and IT related 

• IT Policies
• All staff email policy [PDF 15KB]
• Archives appraisal policy
• Data Protection Policy [PDF 268KB]
• Freedom of Information
• Right to Privacy and the Monitoring of Data [PDF 156KB]
• Learner Engagement Analytics Action Policy [PDF 74KB]
• Learner Engagement Analytics Governance Documents [PDF 266KB]
• Records Retention Policy [PDF 235KB]
• Statement of Public Task

Legislation and compliance

• Anti Bribery and Corruption Policy [PDF 379KB]
• Anti Money Laundering Policy [PDF 704KB]
• Delegation Framework [PDF 488KB]
• Fraud and Corruption Policy [PDF 304KB]
• Risk Management Policy [PDF 218KB]
• Partnerships Ethical Policy [PDF 212KB]
• QMUL Safeguarding Policy 2022 [PDF 58KB]
• Whistleblowing Policy [PDF 145KB]

Governance

• Conflict of Interest Policy [PDF 114KB] (for Council members)
• Fit and Proper Person Declaration [PDF 107KB]
• Regulations on Official Dress [PDF 86KB]

Financial 

• Capital Expenditure Policy [PDF 211KB]
• QMUL Investment Policy [PDF 71KB]
• Financial Regulations 2024 [PDF 603KB]
• Financial Statements (link to Finance Department web page)
• Procurement Procedures
• Register of Hospitality, Gifts, Donations & other similar activities (link)
• Gift Acceptance Policy [PDF 109KB]
• Scheme of Delegation of Financial Authority [PDF 238KB] 
• Standards of Business Conduct [PDF 268KB]
• Treasury Management Policy [PDF 163KB] 
• Travel and Expenses Policy [PDF 403KB]
• Criminal Finances Act 2017 [PDF 327KB]
• Commercialisation and Benefit Sharing Policy [PDF 129KB]

Estates and Environment

• Car parking permit scheme [DOC 22KB]
• CCTV Policy [PDF 376KB]
• Incident Management Plan [PDF 2,898KB]
• Sustainability Action Plan and Policies

 Health and Safety

• Health and Safety Policy [PDF 245KB]
• Smoking Policy [PDF 283KB]
• Risk Assessment Policy [PDF 303KB]
• Health and Safety Competency and Training Policy [PDF 225KB]
• Accident and Incident Management Policy [PDF 199KB]
• First Aid Policy [PDF 207KB]
• Manual Handling Policy [PDF 211KB]
• Artificial Optical Radiation Policy [PDF 262KB]
• Chemical Safety Policy [PDF 295KB]
• E Cycle Storage and Charging Policy [PDF 211KB]
• Health Surveillance Monitoring Policy [PDF 257KB]
• Lone Working Out of Hours Working Policy [PDF 250KB]
• Audit and Inspection Policy [PDF 219KB]
• Ionising Radiation Policy [PDF 557KB]
• Working with Biological Hazards Policy [PDF 628KB]
• Event Safety Policy [PDF 404KB]
• Genetic Modification Policy [PDF 3,011KB]
• Personal Protective Equipment (PPE) Policy [PDF 319KB]
• Display Screen Equipment (DSE) Policy [PDF 297KB]
• Occupational Health Procedures

Strategies, Agreement and Plans

• Queen Mary Strategy 2030
• 2020-21 to 2024-25 Access and Participation Plan [PDF 770KB]
• QMUL Degree Outcomes Statement, 2022-23 [PDF 159KB]
• Education and the Student Experience Strategy
• Public Engagement enabling plan
• Research Strategy
• QMUL Student Protection Plan 2024-25 [PDF 99KB]