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Directorate of Governance and Legal Services

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  1. Directorate of Governance and Legal Services (DGLS)
  2. Quality and Standards
  3. Academic Development

Academic Development

Proposals, amendments, suspensions, and withdrawals of programmes of study and of modules are known collectively as 'academic developments'.

This page provides information for staff on the annual deadlines and processes for module and programme development.

Academic development deadlines in 2024-25

Task  Deadline 
List of all new programme titles for which Part 2 Proposal Forms are expected to be submitted during the 2024-25 Taught Programmes Board (TPB) meeting cycle. 30 October 2024

TPB Part 2 paperwork submission deadline for the following:

PGT programmes to be delivered from September 2025

UG programmes to be delivered from September 2026

 30 October 2024
Deadline for the submission of major programme and module amendments for September 2025 programmes:
  • Module Proposal Forms
  • Module Amendment Forms
  • Module Withdrawal Forms
  • Programme Amendment Forms & associated Programme Specifications
  • Programme Suspension/Withdrawal Forms*
  • Programme Title Changes*

These amendments require the input of Marketing and Communications and the approval of Faculty.

 30 October 2024
Module preselection spreadsheets, confirming which modules are to be taught in 2025-26, together with the remaining Programme Specifications for all taught provision. 13 January 2025

TPB Part 2 paperwork submission deadline for the following:

PGT programmes to be delivered from January 2026

 26 February 2025

Deadline for the submission of major programme and module amendments for January 2026 programmes:

  • Module Proposal Forms
  • Module Amendment Forms
  • Module Withdrawal Forms
  • Programme Amendment Forms & associated Programme Specifications
  • Programme Suspension/Withdrawal Forms*
  • Programme Title Changes*

These amendments require the input of Marketing and Communications and the approval of Faculty.

 26 February 2025

Deadline for the submission of minor programme and module amendments and exceptional major module amendments relating to changes in assessments and/or Learning Outcomes (if required) for September 2025 programmes * :

  • Module Amendment Forms

*Module assessment changes should be considered by Education Committees throughout the year and submitted to DGLS shortly thereafter. This deadline is the latest they can be submitted.

 18 July 2025

Deadline for the submission of minor programme and module amendments and exceptional major module amendments relating to changes in assessments and/or Learning Outcomes (if required) for January 2026 programmes * :

  • Module Amendment Forms

*Module assessment changes should be considered by Education Committees throughout the year and submitted to DGLS shortly thereafter. This deadline is the latest they can be submitted.

 21 November 2025

These deadlines have been set to allow sufficient time for oversight, updating module and programme records, communication to students/applicants/stakeholders if required, and for all downstream administrative processes to take place. Schools and institutes are strongly encouraged to submit documentation before these deadlines where consideration and approval has been obtained.

The Directorate of Governance and Legal Services (DGLS) cannot guarantee that submissions made after the deadline will be processed.

All academic developments must be reviewed by the relevant Education Committee prior to being submitted to DGLS. The signing of the forms by the Head of School / Institute and/or Director of Education confirms that the form has been approved by the Education Committee. All Programme Specifications should state the date they were approved or amended by the School/Institute Education Committee.

All forms must be completed in full and signed by either the Head of School/Institute and/or the Director of Education (where the Head of School / Institute has delegated their authority). Any unsigned or incomplete forms will be returned to the School / Institute and DGLS cannot guarantee that they will be processed if completed versions are then submitted after the deadline.

Staff completing forms in Schools / Institutes are asked to note the points below:

  • When submitting multiple forms for the above deadlines, please also supply a table or spreadsheet of files submitted (listing the names and codes of the programmes and/or modules, and the type of form). This aids in processing the forms and ensures that everything has been received.
  • Schools/Institutes must ensure that Part 1 Programme Proposal forms have been endorsed, and have the approval of Faculty prior to submission to the TPB Part 1 sub-board. Work should not begin on the Part 2 paperwork submission until approval has been received and the Part 1 sub-board has provided endorsement.
  • Part 2 Proposal Forms submitted by 30 October 2024 will be considered at the 27 November 2024  or 15 January 2025 meetings of Taught Programmes Board. The deadline for both of these meetings is 30 October 2024. DGLS and the Chair of TPB will determine which proposals will go to which meeting.
  • DGLS requires a full set of programme specifications for all 2025-26 provision. An updated Programme Specification must accompany all Programme Amendment Forms. Checked and confirmed Programme Specifications must accompany the Module Preselection Spreadsheets (MAV return) for programmes not requiring any amendment.

Advice and support

The Directorate of Governance and Legal Services (DGLS) supports schools and institutes with programme and module development and coordinates the Taught Programmes Board. For advice and support on taught programme development, including preparing and submitting proposals to TPB, contact qualityandstandards@qmul.ac.uk:

  • Laura Bonsall: Humanities and Social Science; Queen Mary Academy
  • Dr Richelle Whitehead-Gill: Science and Engineering; UG Medicine and Dentistry 
  • Alice de Havillan: PGT Medicine and Dentistry 

Guidance on major and minor amendments to programmes and modules, the approval route for academic developments, and Competition and Markets Authority (CMA) implications for academic developments can be found in the following document:

Amendments to Programmes and Modules - July 2024 [PDF 237KB]

Queries on programme or module set up in SITS should be raised with the Academic Model Team through the MySIS helpdesk.

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